Google Workspace Tools and How They Can Be Beneficial for Your Business?
Google Workspace is the new and improved version of G Suite. It is an integrated workspace of all the tools you need to carry out your daily business activities with maximum productivity. It is designed with multiple plans so that you can choose the features that best suit your business and budget. In this article, we discuss various Google workspace tools, including their functionalities and features.
First, let us start with the features of Google Workspace as a whole:
- Real-time collaboration on documents, spreadsheets, and presentations so that everyone is up to date.
- Cloud-based architecture which means easy access, collaboration, and storing. Low chances of document loss.
- Flexible security and sharing controls in all your documents, meetings, and websites.
- Instant meetings, brainstorming sessions, inside organization communications, surveying, and questionnaires.
- Custom apps and websites builder for your personalized needs.
- Unlimited cloud storage option (upon request).
These are the different Google Workspace tools you should know about:
Gmail
Google Workspace’s Gmail comes with a custom business email feature (@yourcompany). Likewise, it supports unlimited group email addresses and up to 30 email aliases for each user. Furthermore, this includes zero ads, 24/7 phone and email support, and sync services with Microsoft Outlook, and more. Moreover, you can also migrate your old emails to Google Workspace.
Calendar
With Google Workspace’s Calendar, you can create a group calendar (for group meetings and events). Likewise, you can migrate and sync calendars from other platforms. Furthermore, it supports reminder features and will send you a notification 10 minutes before an event.
Meet
You can add anyone to your meetings in Google Meet. Likewise, all the video and audio streams are encrypted for security.
Drive
You can upload any types of files and folders to Google Drive. Likewise, you can convert documents, spreadsheets, and presentation slides for viewing in Google Docs, Sheets, and Slides. Google Workspace’s Drive provides twice the storage amount from the free version, 24/7 phone and email support, control sharing, and advanced reporting. Furthermore, you can upgrade to unlimited storage for an additional fee.
Docs
With Google Docs, working on documents is simple and fast. Likewise, Docs is available in offline mode within the Chrome browser. You can share controls for editing and viewing with other users. Furthermore, you can convert many document formats like .docx, .rtf, .txt, etc. Similarly, documents created with Docs can be exported into many other formats.
Slides
With Google Workspace, you can create beautiful presentations within your browser using the Slides tool. You can convert multiple formats like Powerpoint into Slides and also export from Slides to other formats. Likewise, multiple people can work with the slides at the same time which means everybody is up to date at any time.
Sheets
Sheets is one of the most powerful Google Workspace tools. This application comes with all the mathematical operations and functions found in most desktop spreadsheets packages. AI-enabled features will help you derive insights from your data. Likewise, its cloud-based architecture allows multiple people to work on the sheets at the same time. Furthermore, this tool supports multiple file formats like .csv and Microsoft Excel (.xlsx).
Forms
With Google Forms, you can instantly create custom forms for surveys and questionnaires. You can convert the response data into a spreadsheet and analyze it according to your needs. Anyone can respond to Forms. Likewise, you can control the sharing settings to allow only specific people to view and edit forms. Furthermore, Forms can handle as much data as Sheets, which is 2 million cells of data.
Sites
The Sites feature of the Google Workspace allows you to build beautiful websites that view great on all browsers and platforms (desktop and mobile). Most importantly, you don’t need any designing or programming knowledge. You can control sharing settings to define who is able to view your site. Furthermore, you can also buy a domain name through Google Workspace.
Currents
The Currents feature in the Google Workspace allows your employees to communicate and share files and information while working towards a common goal. Admins can restrict user profiles from showing in public search results. Furthermore, you can maintain special restrictions so that information shared inside your organization is inaccessible from outside.
Keep
With Keep, staying organized is fast and simple. You can quickly create notes from anywhere at any time. Likewise, you can filter your notes by colour, label, or special attributes. Set time-based reminders so that you are well prepared before the event. Furthermore, if you need to buy batteries, add a location-based reminder that will notify you when you pass near the store.
Apps Script
You can create custom tools for your business using the Apps Script feature of the Google Workspace. You can build using HTML, CSS, and Javascript which means you do not need professional software development experience. There are tons of templates that can help you get started. The community support is great if you are stuck with a problem.
Cloud Search
Cloud Search helps you search through your company’s resources. The privacy and security settings are instantly updated which means only the accessible contents can be viewed.
Conclusion
Hence, from this article, we have learned the features and benefits of various Google Workspace tools to boost productivity in your organization. We have also tackled some of the most frequently asked questions.
IT Solution Singapore can provide state of the art Google Workspace Setup Services to help your business make that much-needed digital transformation. Our services are still very affordable which means you do not have to stretch your budget.
